What is coordination actually costing you?
Four numbers you already know, and the arithmetic in full. This estimates the cost of the problem - not the value of any product, ours included. Nothing is submitted and there is no email gate.
Only the people whose time you bill. Exclude anyone purely internal.
Only the people whose time you bill. Exclude anyone purely internal.Blended across the team, in the currency you invoice in.
Blended across the team, in the currency you invoice in.Status updates, chasing approvals, rebuilding reports, hunting for the current file. Not client work, not the craft.
Status updates, chasing approvals, rebuilding reports, hunting for the current file. Not client work, not the craft.Absorbed scope, retainer overage, and time reconstructed on Friday and rounded down. Most agencies underestimate this one.
Absorbed scope, retainer overage, and time reconstructed on Friday and rounded down. Most agencies underestimate this one.$127,680
1,344 hours a year
Coordination admin
6 × 4h × 46 weeks = 1,104h
× $95 = $104,880
Work delivered, never invoiced
20h × 12 months = 240h
× $95 = $22,800
A year is 46 working weeks here, not 52 - holiday, public holidays and sick leave are real, and excluding them would inflate every figure on this page by about 13%.
The unbilled figure is the one people guess worst. For one month, compare tracked billable hours to hours actually invoiced - that ratio is your realization rate, and the gap is real money rather than a slider position. Our guide to time tracking for agencies covers getting data reliable enough to do that.
Does this calculate my ROI from SyncHQ?
No, and that is deliberate. Every input is something you know about your own business; none of them is a claim about what our product recovers. This estimates the size of the problem. How much of it any tool - ours or anyone else's - actually recovers is a judgement you make, and any calculator that asserts a number there is guessing on your behalf.
Why 46 working weeks instead of 52?
Because holiday, public holidays and sick leave are real. Using 52 would inflate every figure by roughly 13%, which is exactly the kind of quiet exaggeration that makes these calculators untrustworthy.
The unbilled hours number seems high. Is it?
Most agencies underestimate it, because it is not one visible event - it is absorbed scope, retainer overage nobody reconciled, and time reconstructed on Friday and rounded down. If you want a real figure rather than a guess, compare tracked billable hours to invoiced hours for one month. The gap is your realization gap.
Is my data sent anywhere?
No. The calculation runs entirely in your browser, nothing is submitted, and there is no email gate. If you want to keep the figure, screenshot it.